Build the festival
Days, venue, ticket types, release waves and holds for sponsors, artists and press.
Festival ticketing software
You run the festival.We take the admin.
Tickets, the gate and the bar, all in one place. Your money as it sells, not after the weekend.
The festival dashboard. Your next festival, tickets sold against capacity, orders and earnings in one view.
How it runs01 02 03 04
From first release to last scan
One workspace per festival. Tickets, the public page, checkout, the wallet and the gate all read from the same place, so what you sell is what gets scanned.
Sell on your site
A festival page on your domain with checkout built in, promo codes and payment plans.
Tickets land in the wallet
Every ticket gets its own link and a QR that unlocks before gates open and rotates.
Run the gate
Stewards pair a phone with a code and scan, online or offline, with live counts per gate.
Weekend pass
Early bird£55Sold out
Wave 2£65On sale
Wave 3£75Next
Sponsors, artists and press40 held, 0 sold
Ticketing
Tiers, waves and holds, without the spreadsheet
Set up general admission, VIP, day tickets and weekend passes, then price each one in release waves. Early bird rolls into the next wave on sell-out or on a date you choose. Held tickets for sponsors, artists, reps and press come off what the public can buy and are never counted as sold.
- ✓Release waves that roll over on sell-out or on a date, with release now and undo
- ✓Holds and comps that are audited but never inflate your sold count
- ✓Promo codes, per-order limits, named tickets and a waitlist at sell-out
Harbour Lights Festival
Ticket HL-48211-1Refreshes in 30s
The ticket
A ticket that cannot be screenshotted
Every ticket is its own wallet link, so a group forwards their own and nobody hands over the whole order. The QR stays locked until shortly before gates open, then rotates every 30 seconds. A screenshot is useless by the time it reaches the gate.
- ✓One link per ticket, delivered by email and SMS, with Apple and Google Wallet passes
- ✓Controlled transfers between fans, and face-value resale that refills from the waitlist
- ✓A guest portal that lists every ticket for an email, so nobody loses theirs
✓
ADMITWeekend pass · First entry1,284 scanned12 to sync
The gate
Stewards scan from their own phones, with or without signal
The scanner is a web app, not a hardware rental. A steward opens it, types a six-character pairing code and is scanning. No admin login, no buyer emails on the device. Validation happens on the phone, so a field with no signal still admits people, and every scan syncs the moment it is back online.
- ✓Offline-first with a rotating-QR check that needs no network, and double scans flagged
- ✓Live tiles per gate: scanned, queue estimate, devices, inside now against licensed capacity
- ✓Name and phone search, exit and re-entry, ID check and allowed ticket types per gate
Bar tab
14tokens left
Main stage bar2 × pint−4
Street foodTacos−3
Cocktail tentMargarita−4
Bought with ticketToken bundle+25
Show QR to pay
Bars & vendors
Bar tabs and tokens on the same ticket
Sell drink and food token bundles with the ticket, top up on site, and let fans pay at the bar by showing the same wallet. Pair an NFC wristband to the ticket and the wristband is the tab. Vendors get a till view and a settlement at the end, and nobody is counting cash in a tent.
- ✓Token bundles as add-ons at checkout and top-ups from the wallet
- ✓QR pay at the bar, or an NFC wristband paired to the ticket
- ✓Vendor till app and settlement per vendor, with tokens as prepaid vouchers, not stored money
Payouts
£4,120released today
Mon 8 Jun142 tickets£8,236
Sun 7 Jun96 tickets£5,568
Sat 6 Jun61 tickets£3,538
Held until after the event£0
Money
Paid as tickets sell, not after the event
The number one complaint about ticketing platforms is money held until after the event. Gather releases your money as tickets sell, so the deposit on the stage, the sound hire and the artist fees are paid from ticket sales, not from your overdraft. Nothing sits in someone else’s account waiting for the gates to close.
- ✓Money released as you sell, with no holdback until after the event
- ✓Pay in 3 for fans, and discount codes you control
- ✓Reps with tracking links, automatic commission and a cash ledger
Your brand
Your domain, your fans, your data
Fans buy on your festival page, on your domain, not on a marketplace that owns the relationship. Every buyer lands on your list with pixel and email sync, and the dashboard shows what is selling by ticket type and day, who paid how, and what is owed to you.
- ✓Festival page and checkout on your own domain, designed around your brand
- ✓Orders with a ticket drawer per order: resend, void, check-in time, holder
- ✓Attendees, earnings, sales by type, tickets per day and CSV export
Everything in the box
The full list, so you can check it against what you run today.
Ticketing
- ✓Ticket types: GA, VIP, day tickets, weekend passes, tables and packages
- ✓Release waves with prices, quantities, scheduled on-sale and sell-out rollover
- ✓Holds for sponsors, artists, reps and press with return-to-sale dates
- ✓Comps issued against a hold, never counted as sold
- ✓Promo codes, per-order minimums and maximums
- ✓Named tickets with ID check at the gate
- ✓Waitlist at sell-out, add-ons such as parking and camping
Wallet & delivery
- ✓One wallet link per ticket, forwardable on its own
- ✓QR locked until before gates open, then rotating every 30 seconds
- ✓Delivery by email and SMS, WhatsApp where fans live on it
- ✓Apple and Google Wallet passes
- ✓Controlled transfers and face-value resale at sell-out
- ✓Guest portal listing every ticket for an email
- ✓Refunds and cancellations void the ticket at the gate
The gate
- ✓Scanner web app on any phone, installed like an app
- ✓Devices paired with a six-character code, no organiser login on the door
- ✓Offline-first validation and sync, double scans flagged as conflicts
- ✓Multiple gates, allowed ticket types per gate, pause a gate
- ✓Live tiles: scanned, queue estimate, devices, inside now against capacity
- ✓Name and phone search, exit mode and re-entry
- ✓Door sales and upgrades from the scanner
Cashless
- ✓Drink and food token bundles sold with the ticket
- ✓Top-ups from the wallet on site
- ✓QR pay at the bar from the same wallet
- ✓NFC wristbands paired to the ticket
- ✓Vendor till app and per-vendor settlement
- ✓Tokens are prepaid vouchers, not stored money, so no e-money licence
Money & selling
- ✓Money released as tickets sell, no holdback until after the event
- ✓Terms agreed in writing before you sign
- ✓Pay in 3 for fans
- ✓Reps with tracking links, automatic commission and a cash ledger
- ✓Resident and international pricing, mobile money and bank transfer where fans use them
- ✓Earnings page with where every ticket went and a statement for your accountant
Dashboard & data
- ✓Overview: sold against capacity, collected, net to you, next payout
- ✓Capacity ledger: sold, held, comps, available
- ✓Sales by ticket type, tickets per day, how people paid
- ✓Orders with a ticket drawer: resend, void, check-in time
- ✓Attendees and CSV export
- ✓Pixel and email list sync, sold-out and gate alerts
- ✓Human support, not a ticket queue
Every festival pain-point, solved
The things promoters tell us about their ticketing, and what Gather does about them.
Money held until after the event
Payouts land as tickets sell.
Queues when the signal drops
The scanner validates offline and syncs later.
Screenshotted and resold tickets
The QR rotates every 30 seconds.
Guest list and sponsor chaos
Holds and comps tracked, never counted as sold.
Stewards needing admin logins
Pair a phone with a code. Nothing else to hand over.
A ticket site, a bar system and a spreadsheet
Tickets, gate and bar tabs in one platform.
Fans that belong to the ticket site
They buy on your domain and land on your list.
Cash and queues at the bar
Tokens and tabs on the ticket, settled per vendor.
Ready to sell every ticket and run every gate?
Book a call and we will map your ticket types, waves and gates, and show you the scanner on a phone. Every rate in writing before you sign.